Charlotte Islamic Academy PTO By-Laws
Article I: Name and Objectives
Section 1: Name
The name of this organization is the Parent-Teacher Organization of the Charlotte Islamic Academy.
Section 2: Objectives
- Promoting a better relationship with the parents and faculty.
- Encouraging more communication with parents and their children about school activities.
- Creating a place the entire community can be proud to endorse.
- Emphasize the importance of unity and teamwork.
- Create and support school-wide extracurricular activities and clubs.
- Fundraise to support school activities and clubs.
Article II: Member Duties
All members need to be a parent of a Charlotte Islamic Academy student for a minimum of 2 years before they can be nominated to be on the board
Section 1: General
- Abide by the By-laws.
- Respect everyone on and involved in the PTO.
- Attend meetings and ALL events
- Provide correct contact information.
- Set good examples for others to follow.
- Be a member of sub-committees.
Article III: Officer’s Duties
Section 1: President
- Abide by the By-laws.
- Be nominated and elected by the PTO members.
- Attend all meetings and events.
- Creating an agenda for all meetings.
- Being fair and respectful to all.
- Notifying all members and non-members of meetings and events.
- Creating small groups to delegate all responsibilities prior to events and meetings.
- Ensure each chair is doing its duties correctly and fairly.
- Discuss all decisions with all members of the PTO.
Section 2: Vice President
- Abide by the By-laws.
- Be nominated and elected by the PTO members.
- Attend all meetings and events.
- Replace the role of the President when he/she is unable to fulfill their role.
- Head all sub-committees.
- Help advertise for all meetings and events (making flyers, sending e-mails, and making announcements at other events).
Section 3: Secretary
- Abide by the By-laws.
- Be nominated and elected by the PTO members.
- Attend all meetings and events.
- Type all minutes and other lists/duties discussed at the meetings.
- Distribute all minutes and other PTO documents to all members.
- Update the PTO website.
- Assist the Vice president in heading all sub-committees.
Section 4: Treasurer
- Abide by the By-laws.
- Be nominated and elected by the PTO members.
- Attend all meetings and events.
- Balance the budget.
- Collect all dues and donations.
- Inform the President of the budget on a bi-weekly basis.
- Keep all funds in a PTO account, not a personal bank account.
- Keep track of all receipts and checks.
Section 5: Teacher PTO Liaison Coordinator
- Abide by the By-laws.
- Be nominated and elected by the PTO members.
- Attend all meetings and events.
- Inform all teachers of meetings and events.
- Recruit teachers to attend meetings and volunteer at events.
Article IV: Elections
Section 1: Timing and Purpose
- All elections will be held at the end of each school year.
- Any member interested has to be nominated (by him/herself or by others) in order to run.
- All offices will be open at this time.
- A special meeting at the end of the year will be held to handle these elections.
- Outside parties (such as the school principal and school vice principal) will count the votes.
- Each term begins after all votes have been counted fairly and the elections are over.
- Special elections may be held mid-year if an office is left vacant for any reason.