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PTO Bylaws

Charlotte Islamic Academy PTO By-Laws 

Article I: Name and Objectives 

Section 1: Name 

The name of this organization is the Parent-Teacher Organization of the Charlotte Islamic Academy. 

Section 2: Objectives 

  • Promoting a better relationship with the parents and faculty. 
  • Encouraging more communication with parents and their children about school activities. 
  • Creating a place the entire community can be proud to endorse. 
  • Emphasize the importance of unity and teamwork. 
  • Create and support school-wide extracurricular activities and clubs. 
  • Fundraise to support school activities and clubs. 

Article II: Member Duties

All members need to be a parent of a Charlotte Islamic Academy student for a minimum of 2 years before they can be nominated to be on the board

Section 1: General 

  • Abide by the By-laws. 
  • Respect everyone on and involved in the PTO. 
  • Attend meetings and ALL events 
  • Provide correct contact information. 
  • Set good examples for others to follow. 
  • Be a member of sub-committees. 

Article III: Officer’s Duties 

Section 1: President 

  • Abide by the By-laws. 
  • Be nominated and elected by the PTO members. 
  • Attend all meetings and events. 
  • Creating an agenda for all meetings. 
  • Being fair and respectful to all. 
  • Notifying all members and non-members of meetings and events. 
  • Creating small groups to delegate all responsibilities prior to events and meetings. 
  • Ensure each chair is doing its duties correctly and fairly. 
  • Discuss all decisions with all members of the PTO. 

Section 2: Vice President 

  • Abide by the By-laws. 
  • Be nominated and elected by the PTO members.
  • Attend all meetings and events. 
  • Replace the role of the President when he/she is unable to fulfill their role. 
  • Head all sub-committees. 
  • Help advertise for all meetings and events (making flyers, sending e-mails, and making announcements at other events). 

Section 3: Secretary 

  • Abide by the By-laws. 
  • Be nominated and elected by the PTO members. 
  • Attend all meetings and events. 
  • Type all minutes and other lists/duties discussed at the meetings. 
  • Distribute all minutes and other PTO documents to all members. 
  • Update the PTO website. 
  • Assist the Vice president in heading all sub-committees. 

Section 4: Treasurer 

  • Abide by the By-laws. 
  • Be nominated and elected by the PTO members. 
  • Attend all meetings and events. 
  • Balance the budget. 
  • Collect all dues and donations. 
  • Inform the President of the budget on a bi-weekly basis. 
  • Keep all funds in a PTO account, not a personal bank account. 
  • Keep track of all receipts and checks. 

Section 5: Teacher PTO Liaison Coordinator 

  • Abide by the By-laws. 
  • Be nominated and elected by the PTO members. 
  • Attend all meetings and events. 
  • Inform all teachers of meetings and events. 
  • Recruit teachers to attend meetings and volunteer at events. 

Article IV: Elections 

Section 1: Timing and Purpose 

  • All elections will be held at the end of each school year. 
  • Any member interested has to be nominated (by him/herself or by others) in order to run. 
  • All offices will be open at this time. 
  • A special meeting at the end of the year will be held to handle these elections. 
  • Outside parties (such as the school principal and school vice principal) will count the votes. 
  • Each term begins after all votes have been counted fairly and the elections are over. 
  • Special elections may be held mid-year if an office is left vacant for any reason.